ALC

Jr. Administrative Assistant

US-NY-New York City
ID
2017-1090

Overview

We are currently seeking a dedicated Jr. Administrative Assistant to handle client-facing duties as well as general office management tasks. The Jr. Administrative Assistant’s duties will include offering administrative support across the organization as well as welcoming and greeting people who visit the business. Additional responsibilities will include front-desk activities such as distributing correspondence and redirecting phone calls.  This is an entry-level to Mid-level, non-Management position.

 

Our ideal candidate has excellent communication and multitasking skills, a positive attitude and a strong work ethic. 

Qualifications

  • Bachelor’s degree preferred, but high school diploma accepted with some college or equivalent experience
  • 2+ years’ experience as a Receptionist or Administrative Assistant
  • Knowledge of spreadsheets and word processing documents
  • Ability to create organized filing system
  • Exceptional customer service skills and professional phone manner
  • Strong working knowledge of Microsoft Office Suite including Outlook, Excel, Word and PowerPoint
  • Excellent organizational skills and the ability to multi task
  • Ability to work well under pressure, prioritize work and handle multiple tasks
  • Ability to remain flexible and responsive when faced with multiple urgent requests
  • Strong interpersonal and communication skills
  • Demonstrates analytical and critical thinking
  • Proven ability to work independently and as part of a team, demonstrating a “Team Player” attitude­­

Responsibilities

  • Greet clients as soon as they arrive and connect them with the appropriate party
  • Answer the phone in a timely manner and direct calls to the correct offices
  • Create and manage both digital and hard copy filing systems
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Provide basic and accurate information in-person and via phone/email
  • Receive, sort and distribute daily mail/deliveries
  • Order front office supplies and keep inventory of stock
  • Update calendars and schedule meetings
  • Arrange travel and accommodations
  • Keep updated records of office expenses and costs
  • Perform other administrative duties such as filing, photocopying and faxing

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